Additional Requirements - Ongoing (OAR)

Created on: 
May 28 2021

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What are Ongoing Additional Requirements (OAR)?

Ongoing Additional Requirements (OAR) are special payments available to Aged, Blind, or Disabled clients who are receiving Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA), Refugee Cash Assistance, SSI Medical,  Long Term Care Medical, or Aged, Blind, or Disabled Cash Assistance. See EAZ Manual – WAC 388-473-0010 What are ongoing additional requirements and how do I qualify?

What type of assistance is available from the Ongoing Additional Requirements (OAR) program?

See EAZ Manual:

Who determines Ongoing Additional Requirements (OAR) eligibility?

Social Service staff determines the need, length of approval and payment amount if required.

How long are Ongoing Additional Requirements (OAR) payments issued to a client before review?

  • 6 months for Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA) and Refugee Cash Assistance.
  • 12 months for Aged, Blind, or Disabled Cash Assistance.
  • 24 months for SSI or Long Term Care Medical.

How are Ongoing Additional Requirements (OAR) payments budgeted when the client is active on Food Benefits?

The OAR amount is treated as unearned income (with the exception of benefits for service animal food), and budgeted against food benefits according to the budgeting method in effect for that assistance unit. See EAZ Manual - WAC 388-473-0060 Laundry as an ongoing additional requirement - Worker Responsibilities.

When are workers notified when a recurring payment needs review?

Forty five days prior to the Ongoing Additional Requirements (OAR) end date, Alert 301 - REVIEW ADDT'L REQUIREMENTS FOR CONTINUED ELIGIBILITY, generates to the worker of record

Online Processing

How do I process an Ongoing Additional Requirements (OAR) payment?

Once approval for OAR is received from Social Services, take the following steps to make an OAR payment:

  1. From the Case Actions page, under Change of Circumstances, select the Benefit Month from the drop down list.  Click Start Changes.
NOTE: Non-Recurring and initial Recurring OAR payments can be authorized only in the current or historical month. Recurring payments are authorized in the ongoing month and automatically issue at Monthly Issuance.
  1. From the Action bar click Add.
Note: A new Additional Requirement page can also be added by typing ALT+A or right clicking anywhere in the ACES 3G window and clicking Add.
  1. Select Additional Requirement from the Add Type menu. 
  2. In the Assistance Unit drop down menu select the appropriate cash or medical assistance unit for the client and click Next.
  3. On the Additional Requirement page complete the following fields:
  • Type field - Select the need type from the drop down box.
  • Persons Authorized field - Enter [the number of persons for whom OAR are approved].  
    • This field is mandatory only for those types where the amount varies depending on the number of people for which the payment is being authorized.
  • Expense Amount field - Enter [the amount of the expense] for the type selected.
    • This field is not required for all OAR types. 
  • Begin Date field - Enter the [MM/DD/YYYY] the OAR is to begin.
  • End Date field - Enter the [MM/DD/YYYY] the OAR is to end.
  1. On the Eligibility page, select Commit Changes.
  • If the OAR is authorized in the current or historical month, select Ongoing Additional Requirements (RQ) from the Reason drop down menu on the Eligibility Details page.
  1. Manually create Letter 075-05 (Approval for AREQ) with any necessary freeform text to notify the client of OAR approval
NOTE: The system does not generate Letter 017-01 (Supplemental Payment for Cash/Food) when a BEG for OAR is approved on a Medical Assistance Unit (AU) for current or historical months. Letter 017-01 (Supplemental Payment for Cash/Food) must be manually created and any required freeform text added.
NOTE: When non-recurring and recurring OARs of the same type are added in the subsequent months or there is a break in service between different approval periods, the letter will only display the OAR from the latest period. The worker needs to add freeform text to inform the client of the OARs that were approved for earlier periods.
  1. To issue the payment to a vendor, follow the steps in Vendor Payment - How do I make an Emergent Need (EN) or Diversion Cash Assistance (DCA) Benefit Error Group (BEG) payment to a vendor?
  2. To issue the payment to the client, follow the steps in Benefit Error Group (BEG) - How do I confirm an underpayment Benefit Error Group (BEG)?

How do I process an Exception to Rule (ETR) approved for Ongoing Additional Requirements (OAR)?

When an exception is approved for OAR, enter Exception to Policy - Recurring [EP] on the Additional Requirement page to identify the payment as an exception to rule. See EAZ Manual – WAC 388-440-0001 Exception to rule.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.