Consolidated Emergency Assistance Program (CEAP)

Created on: 
Nov 15 2019

Online Processing

What is the Consolidated Emergency Assistance Program (CEAP)?

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is the Consolidated Emergency Assistance Program (CEAP)?

CEAP is a cash program available to families or pregnant women who face an emergency and do not have the money to meet their basic needs. This includes families whose Temporary Assistance for Needy Families (TANF) cash assistance has been terminated for Non-Compliance Sanction (NCS) and those who have already received 60 months of TANF and do not qualify for a Time Limit Extension. Assistance under this program is limited to not more than thirty consecutive days with a period of twelve consecutive months.

CEAP is one of the special programs that ACES issues benefits for but does not determine eligibility. Eligibility for the program, including benefit amount, must be determined before the case is put into ACES.

Who is eligible for the Consolidated Emergency Assistance Program (CEAP)?

Clients who meet eligibility criteria in the following WACs may be eligible for CEAP:

How do I determine Consolidated Emergency Assistance Program (CEAP) eligibility?

Use DSHS Form 14-337 Emergency Assistance Request/Grant Computation to document the client's request for CEAP, perform the eligibility calculation, and determine benefit amount.

How do I determine how many times Consolidated Emergency Assistance Program (CEAP) was authorized?

At this time ACES does not track how many times in a 12 consecutive month period CEAP has been authorized. The user must research ACES and determine if any prior issuances have been done in the 12-month period prior to authorizing CEAP benefits.

What letter do I send for Consolidated Emergency Assistance Program (CEAP)?

ACES does not generate letters for CEAP. Users must manually create Letter 075-03 (CEAP Status) for pended, approved, withdrawn and denied applications. Mark the appropriate checkbox next to the lines of text that pertain to the status of the CEAP application (pended, approved or denied).

Online Processing

How do I screen a Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?

To screen a CEAP AU, take the following steps:

  1. Follow the steps in Screening an Application.
  2. On the Finalize page, click the Specify Program button and the Finalize - Program Details page displays.
  3. On the Finalize - Program Details page:
  • In the Program field, select CEAP (EA) using the drop down menu. 
  • Click the Next button. 

How do I process a pending Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?

To process a pending CEAP AU, take the following steps:

  1. Complete the interview following the steps in How do I initiate and complete an intake interview?
  1. After committing the interview data, follow the steps in How do I complete Process Application Months? for all pending months.

How do I finalize a Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?

To finalize a CEAP AU, take the following steps:

  1. Follow the steps in How do I complete Finalize Application?
  2. After clicking the Finalize link, the Eligibility page will display for the EA AU. In the Benefit Amount field:
  • In the month you are approving CEAP - Enter the [CEAP benefit amount].
  • In all other months - Enter [0.00].
NOTE: Don't finalize a CEAP AU to active status with $0.00 in the Benefit Amount field.
  1. Click the Commit Changes button, which finalizes the CEAP payment but not the AU. The Eligibility page redisplays with the status of the CEAP AU and the Details link needs to be reviewed.
  2. Click the Details link and review the eligibility details for all months, then click the Commit Changes button. This will finalize the CEAP AU.
NOTE:  When a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) is finalized in the same month the household received a Consolidated Emergency Assistance Program (CEAP) issuance, the system does not budget the CEAP against TANF eligibility. Please follow the procedures in How do I budget Consolidated Emergency Assistance Program (CEAP) benefits against a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU)? 

How do I authorize an additional Consolidated Emergency Assistance Program (CEAP) payment?

To authorize an additional CEAP payment, take the following steps:When a client has not used the maximum CEAP benefit they are eligible for, they can request an additional CEAP payment.  For more information, see:  Eligibility A-Z Manual (EA-Z) - Consolidated Emergency Assistance Program - CEAP.

  1. Screen a new CEAP AU following the steps in Online Processing - How do I screen a Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?
  2. Process the pending CEAP AU following the steps in Online Processing - How do I process a pending Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?
  • In the month CEAP is being approved, select the Client Details page for each household member and update the following field:
    • Concurrent Receipt Cash - Select the appropriate reason from the drop down menu.
NOTE:  The Concurrent Receipt field cannot be updated in the ongoing month as benefits have not yet been issued.
  1. Follow steps 2-4 in Online Processing - How do I finalize a Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?

How do I issue Consolidated Emergency Assistance Program (CEAP) payments to a vendor?

To issue CEAP to a vendor, take the following steps:

  1. Follow steps 1-3 in Online Processing - How do I finalize a Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?
  2. Click the Details link for the month that the CEAP benefits are being issued.
  3. On the Eligibility Details page, expand the Vendor Payments section.
  4. Click the Add link and update the following fields:
  • Amount field - Enter the [amount of CEAP benefits being paid to the vendor].
  • Pay Vendor field - Ensure the checkbox is checked.
  • Vendor field - Enter the [vendor ID].
  • Account field - Enter the [client's account number or client's name].
  1. Repeat step 4 if there are additional vendors.
  2. Click the Confirm Benefits button. 

How do I deny a Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?

To manually deny a CEAP AU, take the following steps:

  1. On the AU Details page for the month(s) you want to deny, update the following field:
  • Reasons field - Select the appropriate 500 level reason code(s) using the drop down menu(s).
  • Benefit Amount field - Enter [0.00].
  1. Follow the steps in Online Processing - How do I finalize a Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.