Disaster Cash Assistance Program (DCAP)

Created on: 
May 21 2020

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is the Disaster Cash Assistance Program (DCAP)?

DCAP is a special program that issues cash payments to individuals or families if the Governor declares a state of emergency due to a federal, statewide, or localized disaster. See EAZ Manual - Emergency Assistance Programs Disaster Cash Assistance Program.

When are Disaster Cash Assistance Program (DCAP) benefits issued?

DCAP benefits are only issued after the Governor declares a state of emergency and disaster parameters are updated in ACES.online with the disaster Mode as Authorized (A).

Where are Disaster Cash Assistance Program (DCAP) parameters located?

DCAP parameters are located in ACES.online on the Disaster Details page.

Who is eligible for the Disaster Cash Assistance Program (DCAP)?

To be eligible for DCAP, applicants must live or work in the declared disaster area and meet the criteria described in the EAZ Manual - Emergency Assistance Programs Disaster Cash Assistance Program chapter.

Clients who are eligible for the following programs or assistance are not eligible for DCAP:

  • Temporary Assistance for Needy Families (TANF),
  • State Family Assistance (SFA),
  • Pregnant Women's Assistance (PWA),
  • Refugee Cash Assistance (RCA),
  • Aged, blind, or disabled (ABD) cash,
  • Supplemental Security Income (SSI),
  • Basic Food for applicants requesting help for a food need,
  • Housing assistance from any available source for applicants requesting help for a housing need, or
  • Unemployment compensation, veteran's benefits, industrial insurance benefits, Social Security benefits, pension benefits, or any other source of financial benefits the applicant is potentially eligible to receive.
NOTE: Clients currently active on TANF or SFA may be eligible for Additional Requirements Emergent Need (AREN).

What letters generate for the Disaster Cash Assistance Program (DCAP)?

  • Letter 002-34 (Approval for Disaster Cash Assistance) generates when Disaster Cash Assistance is approved.
  • Letter 004-08 (Denial for Disaster Cash Assistance) generates when Disaster Cash Assistance is denied.

What reports generate for the Disaster Cash Assistance Program (DCAP)?

The following reports generate in Cypress for DCAP:

  • Disaster Cash Assistance Employee count – Cash Benefits (DSHS Employees). This report includes households that have applied for DCAP where a current DSHS State employee resides.
  • United States Department of Agriculture (USDA) Food and Nutrition Service – Disaster Cash Program. This report contains daily and cumulative records of county-wide DCAP benefits information including:​
    • The application date,
    • Total number of households approved for New, Ongoing, Replacement and Supplemental benefits,
    • Total number of person approved for New, Ongoing, Replacement and Supplemental benefits,
    • Total value of New, Ongoing, Replacement and Supplemental benefits approved,
    • Average benefit approved per household, and
    • Total number of households denied for DCAP.
  • Disaster Cash Daily Summary Report. This report contains county wide breakdown based on the application date and includes:
    • The application date,
    • Total number of households approved for New, Ongoing, Replacement and Supplemental benefits,
    • Total number of person approved for New, Ongoing, Replacement and Supplemental benefits,
    • Total value of New, Ongoing, Replacement and Supplemental benefits approved,
    • Average benefit approved per household, and
    • Total number of households denied for DCAP.

Online Processing

How do I screen a Disaster Cash Assistance Program (DCAP) Assistance Unit (AU)?

To screen a DCAP AU, see ACES Manual - Screening an Application .

  • During screening, select Disaster Cash Program on the Programs page.

How do I deny a Disaster Cash Assistance Program (DCAP) Assistance Unit (AU)?

To deny a DCAP AU, take the following steps in ACES 3G:

  1. On the AU Details page, update the Reasons field at the AU level by selecting one of the following denial codes:
  • 591 – Not in a Disaster Area
  • 592 – No Disaster Related Loss
  • 593 – Disaster – Living in a Shelter
  • 594 – Disaster – Maximum Amount Received
  • 595 – Disaster – Exceeds Financial Limit
  • 599 – ​Other for User Generation Only
  1. On the Eligibility page, click the Details link for required AUs.
  2. After reviewing the Eligibility Details page, click Confirm Benefits.
NOTE: In historical and ongoing months, the DCAP AU and client status displays Denied (D) with Reason Code 240 - CEAP Auto Close - For Administrative Use Only.

How do I process a Disaster Cash Assistance Program (DCAP) Assistance Unit (AU)?

DCAP AUs are processed the same way as Consolidated Emergency Assistance Program (CEAP) AUs. For more information, see ACES Manual - How do I process a pending Consolidated Emergency Assistance Program (CEAP) Assistance Unit (AU)?

NOTE: On the AU Details page, the Disaster Code field defaults to New Application (A) and cannot be changed.
  1. During Finalize on the Eligibility page, enter the benefit amount in the Benefit Amount field based on the result of the offline calculation.
  • If the amount entered is greater than the Temporary Assistance for Needy Families (TANF) Payment Standard for the household size, edit message CEAP benefit amount cannot exceed maximum TANF payment standard amount, [max for household size] displays.
  1. Click Details to review benefits, and if correct, click Confirm Benefits.
  2. Once back on the Eligibility page, click Commit Changes to finalize.

How do I issue additional Disaster Cash Assistance Program (DCAP) benefits?

Clients can receive multiple DCAP issuances in the 30 days following the initial issuance. The total amount issued cannot exceed the maximum Temporary Assistance for Needy Families (TANF) grant for the household size, but ACES doesn't prevent users from issuing too many benefits.

To issue additional DCAP benefits up to the maximum TANF grant, take the following steps:

  1. Determine the total amount of DCAP the client has received for the current approved disaster. This information can be found:
  • In the ACES.online Letters History, review the case for Letter 002-34 (Approval for Disaster Cash Assistance).
  • In the ACES.online Issuances for CEAP (EA) Assistance Units (AUs).
  • In the Benefit Amount field on the Assistance Units summary and Eligibility page in ACES 3G for the EA/R - Disaster AU.
  1. Screen a new DCAP AU following the steps in How do I screen a DCAP AU?
  2. Process the pending DCAP AU following the steps in How do I process a DCAP AU?
  • In the Benefit Amount field, enter the [remaining amount] the client is eligible for, up to the maximum TANF grant for the household size.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.