State Supplemental Program (SSP)

Created on: 
Nov 08 2019

Online Processing

Mainframe Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is the State Supplemental Program (SSP)?

The SSP is a state funded cash assistance program for certain clients who the Social Security Administration (SSA) determines are eligible for Supplemental Security Income (SSI). For more information, see EA-Z Manual - WAC 182-510-0001 What is Supplemental Security Income (SSI) and who can get it?

How long is the State Supplemental Program (SSP) certification period?

The SSP  Assistance Unit has no review end date and is certified for as long as the client is SSP eligible.

Who is eligible for the cash State Supplemental Program (SSP) benefits?

Supplemental Security Income (SSI) clients who meet SSP criteria include:

  • Grandfathered SSI recipients;
  • Individuals with an ineligible spouse;
  • SSI recipients who are over age 65;
  • SSI recipients who are blind;
  • Individuals determined eligible for SSP by the Developmental Disabilities Administration; or,
  • Certain individuals who are eligible for SSI and are in foster care

See EA-Z Manual – WAC 388-474-0012 What is a State Supplemental Payment (SSP) and who can get it?

How is the State Supplemental Program (SSP) opened?

When a new SSP client is identified, ACES automatically opens both Supplemental Security Income (SSI) Medicaid (S01) and SSP cash Assistance Unit (AU) simultaneously during the nightly batch process.

If no SSI Medicaid AU is open and ACES is unable to auto-open one, alerts are generated to the worker of record to take manual action.

EXAMPLE If the SDX Auto Maintenance (SAM) is unable to open an SSI Medicaid and SSP AU (e.g. marital status in question or discrepancy), the following alerts generate : Alert 245 - AUTO-OPEN NOT POSSIBLE REVIEW FOR MEDICAID /MEDICARE ELIGIBILITYAlert 365 SSP AUTO-PAY NOT POSSIBLE, PROCESS MANUALLY and Alert 368 - SSP AUTO-PAY NOT POSSIBLE, PROCESS MANUALLY . Resolve problem and manually open SSI Medicaid first then the SSP AU.

How are State Supplemental Program (SSP) benefits issued?

SSP benefits are issued by one of the following methods:

  • Electronic Benefit Transfer (EBT),
  • Electronic Fund Transfer (EFT) / Direct Deposit, or
  • Warrant if the SSP Assistance Unit has a valid Authorized Representative (AREP).
NOTE: If the State Data Exchange (SDX) Interface shows no existing EFT registration, ACES automatically sets the issuance method to EBT

If the EFT Registration (EFTR) can be prefilled from the State Data Exchange SDX, ACES begins the pre-note process for that account but does not deposit funds to that account until the EFT unit has indicated they have received permission from the client to do so. An ACES EFT / Direct Deposit Enrollment Form 14-432 is sent to the client asking for their permission to use the client’s EFT account. Clients receive SSI state supplemental payment (SP) cash benefits via EBT until the EFT consent is processed.

The EFT Unit must update the Client Authorization Pending indicator before ACES sends  State Supplemental Payment (SP) cash benefits to the designated EFT account. 

NOTE: If a client is eligible for one day in a month they are eligible for the whole month.

When is a State Supplemental Program (SSP) Assistance Unit (AU) closed?

The SSP AU auto closes when:

  • The State Data Exchange (SDX) record indicates that a client is no longer eligible for supplemental security income (SSI) and SSP benefits; or
  • The State Data Exchange SDX record indicates that a client has died, moved out of state, or has been incarcerated.

If the client reports that the ineligible spouse is no longer in the household, the client is no longer blind, or the client does not meet eligibility for the SSP program, notify Social Security Administration (SSA) and manually close the SSP AU with Reason Code 599 – Other. For User Generation Only.

NOTE: The system does not generate Letter 006-01 (Termination For AU) when Reason Code 599 is used.  Users needs to manually create this letter and add freeform text

Online Processing

How do I screen in cash for the State Supplemental Program (SSP)?

To screen a cash Assistance Unit, take the following steps:

  1. Follow the steps in How Do I screen an application for a client?
  2. On the Programs page take the following steps:
  • Click the box next to Cash.
  • Click the box next to SSI Eligible.
  • Click the Next button
  1. On the Finalize page, click the Specify Program button.
  2. From the Program dropdown menu select SSI State Supplement Program (SP) and the appropriate program type using the Program Type dropdown menu. Click the Next button and the Finalize page displays.
  3. On the Finalize page enter an [application date in mmddyyyy] format in the Application Date field. Click the Commit button when finalizing. 
NOTE: If screening in multiple programs, screen in the SSP program separately if the application dates are different. The application date is always the 1st day of the month of the SDX processing date on the SDX.

How do I process a pending State Supplemental Program (SSP) Assistance Unit (AU)?

To process a pending SSP AU, take the following steps:

  1. On the Assistance Unit page, complete the Financial Responsibility field as following
  • Applicant (PN) for the person applying.
  • Non-Member (NM) to the Applicant, for all other household members
NOTE: An SP AU can have only one Applicant (PN) coded in the Financial Responsibility field. If Applicant (PN) is used for other household members, message ONLY ONE RECIPIENT CAN BE DESIGNATED FOR THIS PROGRAM TYPE  displays. 
  1. ​Complete the interview following instructions in the How do I initiate an intake Interview?
  2. After committing the interview data, follow instructions in the How do I complete Process Application Month? 
  3. When all pending months have been processed, follow instructions in the How do I complete Finalize Applications? 

How is the State Supplemental Program (SSP) benefit amounts determined?

The amount of the payment is set by parameters so there is no computation or proration.

The SSP benefit amount displays on the Eligibility Details page in the Benefits Amount field. For more information, see EA-Z Manual – WAC 388-478-0055 How much do I get from my state supplemental payments (SSP)?

Mainframe Processing

How is the State Supplemental Program (SSP) benefit amounts determined?

The amount of the payment is set by parameters so there is no computation or proration.

The SSP benefit amount displays on the CAFI screen in the Benefit Amt field. For more information, see EA-Z Manual – WAC 388-478-0055 How much do I get from my state supplemental payment (SP)? 

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.