Table of Contents
Ch.1 | Ch.2 | Ch.3 | Ch.4 | Ch.5 | Ch.6 | Ch.7 | Ch.8 | Ch.9 | Ch.10 | Ch.11 | Ch.12 | Ch.13 | Ch.14 | Ch.15 | Ch.16 | Ch. 17 | Ch. 18 | Policy Archives
| Chapter | Title | DDCS Policy Owner | ||
|---|---|---|---|---|
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INTRODUCTION |
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1.01 |
Policy Manual Management System (01/01/2026) |
Marci Arthur |
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ORGANIZATION |
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2.01 |
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Rescinded 11-16-2005 |
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2.02 |
Attorney General Advice and Representation (12/1/2015) |
Jeanette Childress |
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Request For Legal Advice Form (Updated 01/01/2009) |
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Information Sheet Regarding Defense of Tort Lawsuits Against State Employees (Updated 01/01/2009) |
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Request For Individual Defense By The Attorney General (Updated 01/01/2009) |
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SERVICE PLANNING |
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3.01 |
Service Plans (06/01/2012) |
Erin Fatland |
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3.02 |
Client Relocation and File Transfer (08/15/2023) |
Michelle Hoffman |
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3.03 |
Transitional Care Management (03/01/2025) |
Michelle Hoffman |
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3.04 |
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Rescinded 05/15/2022 |
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PROGRAM SERVICES |
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4.01 |
One Referral (08/01/2025) |
Michelle Hoffman |
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4.02 |
Community Residential Services: Referral, Acceptance, and Change in Residential Provider (07/01/2025) |
Megan Kwak |
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4.03 |
Enhanced Respite Services for Children (12/15/2017) |
Patricia Powers |
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4.04 |
Medically Intensive Children's Program (MICP) (02/01/2024) |
Nichole Jensen |
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4.05 |
Roads to Community Living (11/15/2024) |
Ron Bryan |
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4.06 |
Children’s Intensive In-Home Behavioral Support Program (10/01/2020) |
Ann Vasilev |
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4.07 |
Intensive Habilitation Services for Children (08/01/2024) |
Patricia Powers |
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4.08 |
Adult Family Home Services (08/01/2024) |
Paula Costa |
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4.09 |
Alternative Living (07/01/2025) |
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4.10 |
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Superseded by DDA Policy 4.22 (08/01/2024) |
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4.11 |
County Services for Working Age Adults (01/01/2023) |
Megan Burr |
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4.12 |
Companion Homes (07/01/2025) |
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4.13 |
Individual and Family Services Waiver (12/1/2015) |
Leila Graves |
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4.14 |
Community Engagement Services (05/01/2025) |
Leila Graves |
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4.15 |
Overnight Planned Respite Services (08/01/2024) |
Rae Graham |
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4.16 |
Adult Family Homes - Meaningful Day (07/01/2021) |
Paula Costa |
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4.17 |
Enhanced Case Management Program (12/15/24) |
Heather Lum |
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4.18 |
Environmental Adaptations (08/01/2025) |
Leila Graves |
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4.19 |
Staff and Family Consultation (08/01/2025) |
Leila Graves |
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4.20 |
Life Skills (08/01/2025) |
Leila Graves |
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4.21 |
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Superseded by DDA Policy 4.22 (08/01/2024) |
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4.22 |
Out-of-Home Services Program (11/01/2024) |
Kim Calkins |
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4.23 |
Adult Diversion Bed Stabilization Services (08/15/2025) |
Rae Graham |
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4.24 |
Supported Living Critical Case Protocol (08/01/2025) |
AnnMarie Degroot |
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4.25 |
Stabilization, Assessment and Intervention Facility (08/01/2024) |
Rae Graham |
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4.26 |
Assistive Technology (01/01/2025) |
Peggy Dotson |
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4.27 |
Teleservice (09/15/2024) |
Leila Graves |
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4.28 |
Remote Support (01/15/2025) |
Leila Graves |
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4.29 |
Residential Habilitation for Dependent Youth (03/01/2025) |
Josh Jones |
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4.30 |
Waiver Services for Children and Youth Subject to a Dependency Action (03/01/2025) |
Leila Graves |
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CLIENT RIGHTS |
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5.01 |
Background Check Authorizations (10/15/2024) |
Jeanette Childress |
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5.02 |
Necessary Supplemental Accommodation (02/15/2018) |
Jeanette Childress |
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5.03 |
Client Complaint and Grievance Response Standards(07/01/2024) |
Neal Hallmark |
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5.04 |
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Superseded by Policy 17.02.06 |
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5.05 |
Limited English Proficient (LEP) Clients (07/15/2013) |
Janaye Lockett |
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5.06 |
Client Rights (07/01/2024) |
Michelle Sturdevant- |
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5.07 |
Planned Action Notices (06/01/2015) |
Anthony Blue |
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5.08 |
Individual Instruction and Support Plan (07/01/2025) |
Megan Woods |
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5.09 |
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Rescinded 11/06/2002 |
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5.10 |
Human Rights Committee (HRC) (Moved to BHHA 1/31/2026) |
N/A |
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5.11 |
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Restraints (01/03/2012) Rescinded 03/15/2020 |
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5.12 |
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Not assigned |
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5.13 |
Protection from Abuse: Mandatory Reporting (07/01/2024) |
Michelle Christensen |
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5.14 |
Positive Behavior Support Principles(07/01/2025) |
Megan Kwak |
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5.15 |
Restrictive Procedures: Community (07/01/2025) |
Megan Kwak |
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5.16 |
Psychotropic Medications (07/01/2023) |
Megan Kwak |
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5.17 |
Physical Intervention Techniques (07/01/2023) |
Megan Kwak |
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5.18 |
Cross System Crisis Plans (10/01/2023) |
Nicole Burns |
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5.19 |
Functional Assessment and Positive Behavior Support Planning for Youth Receiving Out-of-Home Services (06/15/2023) |
Dr. Emily Branscum |
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5.20 |
Restrictive Procedures and Physical Interventions with Children and Youth (11/15/2014) |
Dr. Emily Branscum, |
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5.21 |
Functional Assessments and Positive Behavior Support Plans (07/01/2025) |
Megan Kwak |
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5.22 |
Restrictive Procedures and Restraints (05/15/2021) (CORRECTED 08/17/2021) |
Kim Calkins |
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5.23 |
Functional Assessments and Positive Behavior Support Plans: Employment and Day Program Services (01/01/2020) |
Dr. Emily Branscum |
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5.24 |
Functional Assessments and Positive Behavior Support Plans: RHCs (05/01/2021) |
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5.25 |
Integrated Settings (06/01/2023) |
Lori Gianetto-Bare |
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5.26 |
Guardianships and Protective Arrangement (07/01/2025) |
Jeanette Childress |
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RESOURCE MANAGEMENT |
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6.01 |
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Rescinded 5/1/2016 |
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6.02 |
Rates and Other Covered Costs for Supported Living, Group Training Homes, and Group Homes (07/01/2023) |
Megan Kwak
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6.03 |
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Rescinded (08/29/2019) |
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6.04 |
Billing, Payment, and Cost Reporting for Supported Living, Group Training Homes, and Group Homes (01/01/2024) |
Megan Kwak |
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6.05 |
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Rescinded (02/08/2023) |
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6.06 |
Client Responsibility (04/01/2025) |
Josh Church |
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6.07 |
Possession of Weapons in DDA-Funded Community Residential Programs (07/01/2023) |
Megan Kwak |
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6.08 |
Incident Management and Reporting Requirements for County and County-Contracted Providers (10/15/2024) |
Michelle Christensen |
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6.09 |
Supporting End-of-Life Decisions for Clients Receiving Residential Services (07/01/2023) |
Megan Kwak |
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6.10 |
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Rescinded 6/1/2017 |
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6.11 |
Residential Allowance Requests (07/01/2023) |
Megan Kwak |
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6.12 |
Incident Management and Reporting Requirements for Residential Providers (07/01/2025) |
Megan Kwak |
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6.13 |
Provider Qualifications for Employment and Day Program Services (12/15/2023) |
Megan Burr |
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6.14 |
Program Development Contracts (12/15/2023) |
Deanna Aldridge |
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6.15 |
Nurse Delegation Services (12/15/2021) |
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6.16 |
Complex Needs Pilot Program (01/24/2024) |
Ann Marie Degroot |
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6.17 |
Remote Support and Teleservice in Residential Habilitation Services (Effective 7/1/2025) |
Ann Marie Degroot |
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6.18 |
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Rescinded 07/01/2015 |
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6.19 |
Residential Medication Management (07/01/2023) |
Megan Kwak |
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6.20 |
State Operated Living Alternatives (SOLA) Reimbursement (Moved to BHHA 1/31/2026) |
N/A |
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6.21 |
Provider Qualifications for Individualized Technical Assistance (01/01/2023) |
Branda Matson |
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6.22 |
Rate Establishment, Billing, and Payment for Staffed Residential Programs (10/01/2023) |
Kim Calkins |
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6.23 |
Application and Certification for Supported Living, Group Training Homes, and Group Homes (10/01/2018) |
Prudence Chilufya |
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MONITORING AND QUALITY ASSURANCE |
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7.01 |
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Rescinded 05/12/2010 |
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7.02 |
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Rescinded 05/12/2010 |
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7.03 |
Informed Consent (Moved to BHHA 1/31/2026) |
N/A |
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7.04 |
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Rescinded 02/06/2006 |
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7.05 |
Mortality Reviews (07/01/2024) |
Neal Hallmark |
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7.06 |
Provider Certifications for DDCS Programs (07/01/2025) |
Allie Snyder |
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EMPLOYEE RELATIONS |
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8.01 |
DDA Training Expectations, Protocols, and Conduct (02/15/2025) |
Kyle Harrison |
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8.02 |
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Rescinded 6/30/2005 |
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8.03 |
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Rescinded 05/26/1998 |
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8.04 |
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Not Assigned |
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8.05 |
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Rescinded 05/26/1998 |
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8.06 |
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Rescinded 01/25/2024 |
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HEALTH |
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9.01 |
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Rescinded 09/19/2017 |
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9.02 |
Psychotropic Medications: ICF/IID and State-Operated Nursing Facility (Moved to BHHA 1/31/2026) |
N/A |
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9.03 |
Employee Protection from Bloodborne Pathogens (01/15/2020) |
Nichole Jensen |
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9.04 |
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Rescinded 10/15/2016 |
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9.05 |
Protocol for Responding to Incidents Involving Sexual Assault (Moved to BHHA 1/31/2026) |
N/A |
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9.06 |
Health Services: Residential Habilitation Centers (Moved to BHHA 1/31/2026) |
N/A |
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9.07 |
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Rescinded 06/15/2018 |
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9.08 |
Consent for Medical Treatment Affecting Reproductive Functions (Moved to BHHA 1/31/2026) |
N/A |
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9.09 |
Preventing the Transmission of Mycobacterium Tuberculosis in the Workplace (Moved to BHHA 1/31/2026) |
N/A |
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9.10 |
Client Autopsy (Moved to BHHA 1/31/2026) |
N/A |
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9.11 |
Self-Directed Health Care Tasks (12/01/2022) |
Sue Halle |
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9.12 |
Sedation Administration and Management (Moved to BHHA 1/31/2026) |
N/A |
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9.13 |
Skin Observation Protocol (06/15/2024) |
Gabe Weiss |
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FACILITY MANAGEMENT |
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10.01 |
Control of Fixed Assets (12/1/2015) |
Charlie Weeden |
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10.02 |
Use of Public Resources or Facilities for Political Activities (12/1/2015) |
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10.03 |
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Rescinded 01/31/2001 |
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10.04 |
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Rescinded 01/31/2001 |
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ELIGIBILITY |
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11.01 |
Intake and Eligibility Determination (08/25/2025) |
Kat Gehring |
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11.02 |
Administration of the ICAP (Inventory of Client and Agency Planning) (12/1/2015) |
Kat Gehring |
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11.03 |
Medicaid Fraud Reporting and Payment Suspension (11/15/2024) |
Josh Church |
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11.04 |
Determining Another Neurological or Other Condition Similar to Intellectual Disability (9/15/2015) |
Kat Gehring |
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11.05 |
Use and Monitoring of Social Service Payment Systems (04/01/2025) |
Josh Church |
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11.06 |
Client and Provider Overpayments (04/01/2025) |
Josh Church |
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INCIDENT MANAGEMENT |
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12.01 |
Incident Reporting and Management for DDA Employees (08/15/2024) |
Michelle Christensen |
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12.02 |
RHC Incident Investigations (Moved to BHHA 1/31/2026) |
N/A |
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12.03 |
SOCR Incident Investigations (Moved to BHHA 1/31/2026) |
N/A |
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12.04 |
YTCF Incident Investigations (Moved to BHHA 1/31/2026) |
N/A |
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12.06 |
Major Administrative Investigation (Moved to BHHA 1/31/2026) |
N/A |
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INFORMATION MANAGEMENT |
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13.01 |
Public Disclosure of Records and Safeguarding of Confidential Information (12/1/2015) |
Brenda Galarza |
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13.02 |
Fees Charged for Public Records Requests (06/01/2024) |
Brenda Galarza |
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13.03 |
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Rescinded 5/25/2004 |
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13.04 |
DRW Access to Client Records Maintained by DDA (11/1/2013) |
Brenda Galarza |
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13.05 |
Fees Charged for Client Records (09/04/2012) |
Brenda Galarza |
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13.06 |
DSHS Issued Electronic Devices (06/01/2021) |
Christine Linn |
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SAFETY |
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14.01 |
Environmental Safety (09/04/2012) |
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14.02 |
Supervision Status for RHC Clients During Community and Off Campus Activities (Moved to BHHA 1/31/2026) |
N/A |
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14.03 |
Conducting Home Visits and Viewing a Client’s Living Quarters (02/01/2023) |
Erin Fatland |
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COMMUNITY PROTECTION |
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15.01 |
Community Protection Program Identification and Eligibility (03/15/2024) |
Destinie Buzzard |
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15.02 |
Community Protection Program Services (11/01/2019) |
Destinie Buzzard |
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15.03 |
Community Protection Standards for Employment Program Services (07/01/2023) |
Destinie Buzzard |
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15.04 |
Standards for Community Protection Residential Services (07/01/2023) |
Destinie Buzzard |
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15.05 |
Community Protection Program Reductions and Exit Criteria (07/01/2023) |
Destinie Buzzard |
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15.06 |
Offender Re-Entry Community Safety (ORCS) Program (01/15/2019) |
Destinie Buzzard |
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PREADMISSION SCREENING AND RESIDENT REVIEW PROGRAM (PASRR) |
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16.01 |
Responding to Preadmission Screening and Resident Review Program (PASRR) Referrals (3/1/2016) |
Heidi Johnston |
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16.02 |
PASRR Communications Protocol (6/16/2017) |
Heidi Johnston |
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16.03 |
PASRR Monthly Meetings (05/15/2019) |
Heidi Johnston |
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16.04 |
PASRR Medical Consultation (6/16/2017) |
Heidi Johnston |
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16.05 |
Post-PASRR Level II Follow-Up (6/16/2017) |
Heidi Johnston |
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16.06 |
Referring PASRR Clients for Community Transition (6/16/2017) |
Heidi Johnston |
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16.07 |
Planned Action Notices for PASRR (6/16/2017) |
Heidi Johnston |
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16.08 |
PASRR Screener Tracking (6/16/2017) |
Heidi Johnston |
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RESIDENTIAL HABILITATION CENTERS (RHC) |
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Administrative and Governing Body Management |
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17.01.01 |
RHC Governing Body (Moved to BHHA 1/31/2026) |
N/A |
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17.01.02 |
Residential Habilitation Center Admissions (08/01/2024) |
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17.01.03 |
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Superseded by DDA Policy 17.01.02 (Moved to BHHA 1/31/2026) |
N/A |
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17.01.04 |
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N/A |
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17.01.05 |
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Plans Of Correction (Moved to BHHA 1/31/2026) |
N/A |
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17.01.06 |
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Workplace Conduct (Moved to BHHA 1/31/2026) |
N/A |
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17.01.07 |
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Personal Electronic Devices (Moved to BHHA 1/31/2026) |
N/A |
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17.01.08 |
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Mail (Moved to BHHA 1/31/2026) |
N/A |
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17.01.09 |
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Animal Management (Moved to BHHA 1/31/2026) |
N/A |
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Client Rights |
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17.02.01 |
Prevention and Detection of Abuse, Neglect, and Mistreatment (Moved to BHHA 1/31/2026) |
N/A |
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17.02.02 |
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17.02.03 |
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N/A |
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17.02.04 |
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N/A |
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17.02.05 |
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N/A |
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17.02.06 |
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Access to Education for School-Aged Clients in RHCs (Moved to BHHA 1/31/2026) |
N/A |
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17.02.07 |
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Client Property Inventory (Moved to BHHA 1/31/2026) |
N/A |
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17.02.08 |
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Employee Conduct (Moved to BHHA 1/31/2026) |
N/A |
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17.02.09 |
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Client Grievances (Moved to BHHA 1/31/2026) |
N/A |
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Health Services |
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17.03.01 |
Supporting End-of-Life Decisions in Residential Habilitation Centers (Moved to BHHA 1/31/2026) |
N/A |
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17.03.02 |
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N/A |
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17.03.03 |
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N/A |
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17.03.04 |
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N/A |
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17.03.05 |
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N/A |
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17.03.06 |
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N/A |
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17.03.07 |
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N/A |
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17.03.08 |
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N/A |
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17.03.09 |
Hygienic Trimming (Moved to BHHA 1/31/2026) |
N/A |
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Incident Management |
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17.04.03 |
Death of a Client (Moved to BHHA 1/31/2026) |
N/A |
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Infection Control |
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17.05.01 |
Antibiotics Stewardship Program (Moved to BHHA 1/31/2026) |
N/A |
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17.05.02 |
Rescinded 12/06/2024 |
N/A |
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Quality Assurance |
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17.06.01 |
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Residential Habilitation Center Quality Management System Corrective Action (Moved to BHHA 1/31/2026) |
N/A |
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17.06.02 |
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Individual Habilitation Plans (Moved to BHHA 1/31/2026) |
N/A |
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17.06.03 |
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Interdisciplinary Team (Moved to BHHA 1/31/2026) |
N/A |
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17.06.04 |
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Interdisciplinary Team: Nursing Facility (Moved to BHHA 1/31/2026) |
N/A |
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17.06.05 |
Discharge Process (09/01/2023) |
Michelle Hoffman |
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Safety |
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17.07.01 |
Water Safety (Moved to BHHA 1/31/2026) |
N/A |
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YOUTH TRANSITIONAL CARE FACILITY |
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18.01 |
Youth Transitional Care Facility (YTCF) Referral and Application Process (12/01/2024) |
Michelle Hoffman |
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18.02 |
Youth Transitional Care Facility Admissions (07/01/2024) |
Michelle Hoffman |
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18.03 |
Discharge Process (07/01/2024) |
Michelle Hoffman |
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18.04 |
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Access to Education for School-Aged Youth (Moved to BHHA 1/31/2026) |
N/A |
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18.05 |
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Youth Transitional Care Facility Medication Management (Moved to BHHA 1/31/2026) |
N/A |
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18.06 |
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YTCF Informed Consent (Moved to BHHA 1/31/2026) |
N/A |
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18.07 |
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YTCF Positive Behavior Support (Moved to BHHA 1/31/2026) |
N/A |
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18.08 |
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Mental Health Advance Directives (Moved to BHHA 1/31/2026) |
N/A |
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18.09 |
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YTCF Quality and Performance Improvement (Moved to BHHA 1/31/2026) |
N/A |
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Ch.4 | Ch.5 | Ch.6 | Ch.7 | Ch.8 | Ch.9 | Ch.10 | Ch.11 | Ch.12 | Ch.13 | Ch.14 | Ch.15 | Ch.16 | Ch. 17 | Ch. 18 | Policy Archives