3.4 HPRD Direct Care Reporting Requirements

  • WAC 388-97-1090 and RCW 74.42.360 require that facilities provide a minimum of 3.4 direct care hours per resident day (HPRD).  For the purposes of this law, direct care staff are RNs, LPNs, and CNAs. Additionally, if you do not meet the 3.4 hours with the previously listed staff, you may count geriatric behavioral health workers, as defined in RCW 74.42.360.  Please review MB R24-065 for instructions and required templates. For questions related to submission of GBHW hours, please contact Jodi Lamoreaux, NH PPM at 360-464-0487 or Jodi.Lamoreaux1@dshs.wa.gov. 
  • The PBJ data is available to the Department approximately two quarters after the quarter that the data was due. This means that there is a two-quarter lag on the data the Department receives. 
  • If for any reason you are not required to submit payroll data to CMS, you must continue to submit your hours directly to the Department on a 3.4 Reporting sheet. Additionally, if you are relying on geriatric behavioral health worker hours to meet the 3.4 requirement, those hours will need to be submitted directly to the Department, please contact Jodi Lamoreaux, NH PPM at 360-464-0487 or Jodi.Lamoreaux1@dshs.wa.gov for questions as GBHW hours are not captured in the PBJ.
  • State Owned NHs Lakeland Village, Fircrest Nursing, and Yakima Valley School are not required to submit direct care nursing HPRD data to the Department. 

Geriatric Behavioral Health Hour Submission Deadlines:

1st Quarter – Due to DSHS by May 30th each year

2nd Quarter – Due to DSHS by August 29 each year

3rd Quarter – Due to DSHS by November 29th each year

4th Quarter – Due to DSHS by March 1st each year

Submit geriatric behavioral health hours to Jodi.Lamoreaux1@dshs.wa.gov. 

GBHW Submission Form: 

Please refer to the attached Dear Provider Letter (DPL) NH#2024-038.

Results

3.4 HPRD Using Payroll Based Journal Starting Quarter 3 2018

3.4 HPRD Prior to Payroll Based Journal Implementation